An odd jobs list for staff and volunteer engagement

SwansWithin any given business or organization, the ideal is (probably) that everyone working or volunteering there will not only take on all of the tasks and projects that are clearly a part of their recognized role, but that they'll also work on things not necessarily assigned to them but that are still useful to the overall goals of that organization.

If everyone shares the same vision and goals, and everyone participating is sufficiently empowered and inspired to work toward those goals, this ideal can be easy to realize.  There is almost certainly always something else that can be done to support or further the mission of the places we work and volunteer; if there's someone who regularly ends up having some "down time" with "nothing to do" then there's probably something else wrong - with the person's mindset, the structure they are working within, or the organizational culture overall.

In practice, I've found that people have different personalities and personal/work backgrounds that lead them to respond differently to this idea of "working on things that weren't necessarily assigned to me."  For some, it's a no-brainer and they can jump right into that mentality.  For others, it represents a threshold of riskiness and potential for failure that they may not be willing to cross: "If it wasn't assigned to me and I do it wrong, I don't want to be responsible for the outcome."  For still others, it can just be the challenge of imagining tasks or projects outside their job description or previously assigned duties; the inertia of working within familiar problem spaces is hard to overcome.

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Are your professional strengths being used well every day?

Extinction Level EventIn reading the Gallup book First, Break All the Rules: What the World's Greatest Managers Do Differently, I encountered their list of questions that, when answered by close to 200,000 employees across almost 8,000 business units in different companies, turned out to be a good measure of organizational dynamics that led to lower employee turnover, higher productivity, and higher customer satisfaction.

At their core, the questions are asking an employee whether they feel their strengths are being used every day at their organization. The questions are simple and applicable across a lot of different kinds of organizations; I've listed them out below.

Using the free open source software LimeSurvey, I set up the questions in an open ended online survey on Summersault's Intranet.  Around twice per month, a randomly selected subset of the staff get an automated email invitation to answer the survey, anonymously by default but with the option to provide our names if we want.

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